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September 5. 2017

5 Tips for Conducting an Assessment Conference Efficiently

A key to an efficient conference is being organized, knowing where to begin the assessment, and moving the assessment along at a good pace. Here are some tips for conducting an assessment conference efficiently.
1. Make a schedule. It is a good idea to make a schedule for conducting your assessments. Be proactive. For example, plan to have two or three assessment conferences a day and complete all the assessments within two to three weeks. Don’t let the assessments drag out for weeks.
2. Find time by partnering up with a colleague
. Consider partnering up with a grade-level colleague so you can release each other to administer an assessment or two. For example, take turns reading aloud to both classes or taking both groups out for recess time. Think together about other opportunities that could enable both groups of students to engage in meaningful work together while you gain time for assessment conferences.
3. Organize materials for efficiency. Think about how to organize yourself for an efficient administration. Some examples are:
  • Organize the books by level in a pile.
  • If you are using paper, make several copies of each Recording Form, so you can quickly pull the form you need.
  • Have your Fountas & Pinnell Calculator/Stopwatch ready.

  • Make a list of start levels for each student. Use the student's reading information from last year to know where to start. You might also talk a minute with the student about what books he read over the summer to get a level indicator.
4. Go paperless. Using the Fountas & Pinnell Reading Record App will save you time and paper.
5. Move the conference along at a good pace. To do this, be sure to read all the books before you begin. Collect one book while handing over the next. The more assessments you give, the more familiar you will be with the prompts and the more efficient you will become when conferring.

Above all, plan ahead for efficient administration, and share these tips with your colleagues. The more you administer the BAS, the more efficient you will become.

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